Join the C-CAP Volunteer Team

C-CAP is fortunate to have almost 50 active volunteers. Most volunteers work as little as one morning per month on a four-hour shift. Others work multiple shifts during the month. Team managers work as often as needed to get the job done. Some work directly with clients during the application and intake phase where client records are created and managed. Others assist clients with their selection of clothing items and food choices. Food teams create shopping menus and arrange purchasing at the regional food bank or at local groceries. Other use their trucks to pick up and deliver food from retail stores to C-CAP storage sites and help with shelving, reporting and managing inventory. C-CAP volunteers are also well into the digital age and use computers to report management data to the food bank, create internal management reports and financial data. All volunteers work as a unified team dedicated to serving our clients. The team includes the board of directors who are working members not just members of a board.

Contact Joanne Koszyk for positions in fundraising, grant writing and related roles: 540 635 2448 or OURCCAP@gmail.com

Contact Larry Elliott, President, to discuss potential roles on the board of directors: 540 631 1382 or OURCCAP@gmail.com

 


Secretary of the Board of Directors

Secretary of the Board of Directors

Front Royal Warren-County C-CAP

 

The Volunteer Process

CCCAP has a special commitment to those who volunteer to serve in a board of directors’ role. The Executive Director, President and other members of the board will provide a period of orientation and education about the role, CCAP missions and operations as well as governance education. Where there is a need for additional training and education regarding computer skills and software applications CCAp will provide one on one training and updates to skills and work processes so that the volunteer will be confident and prepared for the work. While the job description can appear intimidating the reality is that board work is much like any other administrative work even though the context is in a non-profit corporation. Our CCAP leadership team will work with new members to ensure they are prepared, ready and able to support the board work. Another goal is to build on the experience and allow the candidate to grow into the role and even redefine the role in ways that will benefit CCAp operations.

The first three months will be dedicated to a gentle process of getting ready for the work, being mentored on every aspect of the work, and provided extra skill training by experts as needed. The initial workload will be managed to provide time for learning, questioning, and mastering the work over a period of a few months. At any time in this process the potential candidate may withdraw from the offer. Normally, within afour-month period candidates will be well adjusted to working in the CCAP organization and being a part of a collaborative team of volunteers who know how to serve the community. We look forward to meeting new candidates who want to help others in our community through their CCAP work.Our commitment includes our pledge to provide the time candidates will need to feel comfortable in the work and have the training, educations and assistance they need to have success.

 

 

The Role

The primary role of the Secretary is to attend to the administrative requirements provided in the by-laws for the recording of the minutes of board sessions, related administrative records for board activities and assistance to the board for the conduct of board meetings, notifications, and communications on behalf of the board.  This role is an important role for the proper execution of board business and documentation. It requires diligence in the recording of board session, voting and other procedures. The Secretary  works closely with the directors to develop agenda items, board processes and required reports. The Secretary also supports the board by tracking donor information, donor communications for individualcontributions and grant award.

 

The Person

The secretary must have a certain level of skill and experience in administrative management to include the documentation of board sessions to a high standard of accuracy. The ideal candidate will be skilled in overall administrative management competency and capable of managing administrative files, archives and related information and statistics. The candidates should have a keen interest in serving people in the local community who need social services as provided by CCAP. The Secretary must also become knowledgeable about all aspects of CCAP operations including office, food and clothingmanagement and be willing to volunteer or assist other volunteers when needed.

 

Primary Duty Summary

 

The Secretary will perform the following duties.

 

  • Record the agenda and the minutes of each board session in a word document that can be made available to all board members for review and correction within five days of the board session
  • Maintain copies of all other bord reports each month in the board files.
  • Work with the directors to establish administrative and filing standards for all administrative projects and related computer systems, software, and security for digital files.
  • Track donor information on a donor and grant database that supports summary reporting, the ability to send thank you letters to donors and grant associations.
  • Provide administrative and editorial services to support the production of the annual report

 

On a monthly basis these duties normally require less than 10 volunteer hours per month and most of the work can be done remotely, except for the board session.  Board session occur one time per month and last less than two hours.

 

Director, Treasurer

Director, Treasurer of Front Royal -Warren County C-CAP

  The Volunteer Process

CCCAP has a special commitment to those who volunteer to serve in a board of directors’ role. The Executive Director, President and other members of the board will provide a period of orientation and education about the role, CCAP missions and operations as well as governance education. Where there is a need for additional training and education regarding computer skills and software applications CCAp will provide one on one training and updates to skills and work processes so that the volunteer will be confident and prepared for the work. While the job description can appear intimidating the reality is that board work is much like any other administrative work even though the context is in a non-profit corporation. Our CCAP leadership team will work with new members to ensure they are prepared, ready and able to support the board work. Another goal is to build on the experience and allow the candidate to grow into the role and even redefine the role in ways that will benefit CCAp operations.

The first three months will be dedicated to a gentle process of getting ready for the work, being mentored on every aspect of the work, and provided extra skill training by experts as needed. The initial workload will be managed to provide time for learning, questioning, and mastering the work over a period of a few months. At any time in this process the potential candidate may withdraw from the offer. Normally, within a four-month period candidates will be well adjusted to working in the CCAP organization and being a part of a collaborative team of volunteers who know how to serve the community. We look forward to meeting new candidates who want to help others in our community through their CCAP work. Our commitment includes our pledge to provide the time candidates will need to feel comfortable in the work and have the training, educations and assistance they need to have success.

The Role

The Treasurer is a Director, Member of the Board, and volunteer for C-CAP with a focus on fiscal management and reporting. This role has a fiduciary responsibility to the board, the C-CAP volunteers, C-CAP clients, donors, and the community to manage financial programs with the highest ethical standards, impeccable documentation, and professional judgment. Additionally, the Treasurer must meet all regulations and standards for proper accounting and reporting of C-CAP financial activity and planning. The Treasurer will report directly to the Executive Director with coordinated reporting to the President and the Financial Director.

 

The Person

The Treasurer is not required to have a professional background in finance and accounting but should have some skills and experience in basic financial management to include managing checking account, providing data for tax filings, and related administrative skills. Additional skills training will be provided as required for the candidates to improve their capabilities to support financial software and reporting methods.

The ideal candidate will also have an interest in serving families in need of social services and assistance. Due to the nature of the work the candidate must also provide references from former employers and those with whom they have worked in recent years. The candidate may also have to agree to a brief background survey.

 

This is a volunteer position, but the work usually requires less than ten hours per month. During the annual report and tax filing period, January-March, additional time will be spent gathering financial and tax data for end of year reports and tax filing. Other duties include

 

  • Collecting weekly donation checks and expense invoices and making bank deposits and paying invoices
  • Compiling monthly financial and balance sheet information for the board meeting with the support of the President and Executive Director
  • Providing copies of donor information to the Board Secretary and others to write thank you letters to all donors and record their information future solicitations
  • Participating in the production of the annual report and financial annex.
  • Other assignments as directed by the board or Executive Director or President

CCAP will provide the Treasurer with any software, systems or devices needed to support his/her work. The board also intends to provide an Assistant to the Treasurer to provide additional support for administration and reporting tasks.